Our Constitution

Raw Photographic Camera Club Constitution

1. Name

 

The name of the Camera Club shall be known as RAW Photographic Camera Club, hereafter referred to as the ”Club”.

2. Club meetings

 

The Club currently meets in the Bridge Community Centre, Lisburn on the first Tuesday of each month, September to June. When a meeting date falls on a Public/Bank holiday, an alternative date will be notified to the members.

 

3. Aim

 

To meet like-minded people within a social environment in order to foster and promote an interest in the art of photography within the local community.

 

4. Objectives

 

  1. To provide help and encouragement to further the expertise of members by arranging and promoting guest speakers, tutorials, demonstrations and competitions and to form classes of instruction so as to bring about a widespread and thorough knowledge of the principles of photography;

  2. To promote the wellbeing of the Club’s Membership and to work together irrespective of age, sexual orientation, gender, race, physical ability, religion, political view or photographic ability; and

  3. To work closely with the Northern Ireland Photographic Association (NIPA),  Lisburn & Castlereagh City Council, and other public bodies to promote the Club. 


5. Management of the Club

 

Management of the Club shall be vested in a Committee consisting of the following office holders:

  • Chairperson;

  • Honorary Secretary;

  • Honorary Treasurer;

  • and four Club Members. The three office holders shall be elected each year at the Annual General Meeting (AGM); 

  1. Four members of the Committee, one of which must be an office holder, will constitute a quorum; 

  2. The Committee will make decisions determined by a majority vote;

  3. Nominations to serve on the Committee should be made to the Club Secretary in writing within one week of the date of the AGM being announced. Each nomination should be accompanied by a proposer and a seconder.  New members to the Committee will be announced at the AGM.

 6. Powers of the Committee


The Committee has the power (only in pursuing the Aims and Objectives of the Club) to:

  1. Provide/promote activities, services, information, guidance and resources; 

  2. Liaise with other like-minded organisations and to affiliate to or take membership of such bodies as the Committee decide are appropriate to further the Club’s aims and objectives;

  3. Acquire/hire property/equipment and to raise funds (except by taxable trading); an inventory of equipment held by the Club will be maintained and regularly updated and presented to Club membership at the AGM; 

  4. Borrow and give security and let/dispose of property; Club Members may borrow equipment belonging to the Club at the discretion of the Committee but are liable for any damage, on a repair or replacement basis;

  5. Apply for external funding or set aside funds for special purposes, or as reserves;

  6. Collect Club dues and operate bank accounts using financial instruments;

  7. Delegate management; co-opt a Member or Members to fill vacancies within the Committee. Such co-option shall only have effect until the next AGM;

  8. Appoint Sub-Committees as and when considered necessary. The Committee may also co-opt a Member or Members onto the Group for a specific task. Those co-opted for a specific task will only be invited to vote on matters relevant to that task;

  9. Manage, promote and control the use of the Club’s private and public Facebook sites and public website;        

  10. Draw up an annual syllabus of meetings and outdoor activities.  A copy of the syllabus will be made available to Club Members through the Club’s private Facebook site;                    

  11. Reserve the right to impose a limit on membership numbers  when the Committee feel that an oversubscription of members might affect the Club’s ability to function or meet its aims and objectives;

  12. Place new applications for membership on a waiting list so that they can be informed when places become available;

  13. Set the amount of the yearly Club fees;

  14. Undertake any other activity conducive to the promotion of the Aims and Objectives of the Club;

  15. Ensure that the Club is adequately insured to cover public liability, property and its membership.

 

7. Financial management

 

  1. The Club Accounting year will run concurrently with the Club year (September - June); 

  2. Any monies acquired by the Club, from fees, donations, external funding etc., shall be paid into an account in the name of the Club at an established bank or building society;

  3. The Committee shall authorise the Treasurer and two members of the Committee to sign cheques on behalf of the Club. All cheques must be signed by no less than two of the three authorised signatories;

  4. An auditor will be elected at the AGM and will audit the accounts before they are presented at the following AGM. The auditor can be a member of the Club but not a member of the Committee;

  5. No expenditure shall be incurred without the authority of the Committee and the Treasurer shall maintain a record of all income/expenditure. The Committee shall be accountable to the membership to ensure funds are utilised effectively and that the Club stays within budget;

  6. The Treasurer will provide a financial statement for each Committee meeting and at any other reasonable time as required by the Committee.

 

8. Membership

 

  1. Membership of the Club is open to all members of the public over the age of eighteen years irrespective of sex, sexual orientation, ethnicity, physical ability, religion, political view or photographic ability;

  2. Membership of the Club will commence when the Committee grants the new member access to the Club’s private Facebook site;  

  3. Members should advise the Club Secretary in writing if they wish to   resign from the Club and upon doing so will be removed immediately from the Club’s private Facebook site;     

  4. Membership of the Club implies an undertaking to comply with and abide by the Club rules as outlined in the constitution;

  5. A Members’ register will be kept by the Secretary and regularly updated;

  6. Any member who has agreed to the publication of their mobile phone numbers on the Club’s private Facebook site should notify any change in those numbers to the Club Secretary so that the private Facebook site can be updated.  Members must seek the agreement of the Club member concerned before sharing the contact details of that member with anyone outside the Club; 

  7. Members have the amenities, rights and obligations described within this constitution.  It is a condition of membership that Members agree to abide by the constitution;

  8. A Member can be asked to resign by the Committee because of non-payment of their Club dues or it is felt that his/her continued membership is considered contrary to the Club’s best interests.  In these circumstances the Member will have the opportunity to present his/her views and can appeal against the decision. The appeal will be considered by the Committee and the outcome will be decided by a majority vote of the members present.  

 

9. Annual general meetings & Committee meetings

 

  1. Where circumstances dictate, all meetings including public meetings may be held virtually. Club members and members of the public will be notified accordingly; 

  2. The Annual General Meeting (AGM) will be held within fifteen months of the previous AGM and the date, venue and time of the meeting will be posted on the Club’s private Facebook site at least one month before the date of the meeting; 

  3. Members wishing to put forward items for discussion at the AGM should do so in writing to the Club Secretary within one week of the date of the AGM being announced;

  4. The Committee will meet at least quarterly or as required;

  5. The Chairperson shall take the chair at all meetings of the Club. In their absence the meeting shall elect a member to take the chair;

  6. The Club Secretary shall keep a note of all meetings; 

  7. In all matters requiring a vote, a majority shall be sufficient. The Chairman shall in all cases have the casting vote;

  8. Only members who have paid their subscription in full shall be entitled to vote at any meeting of the Club;

  9. A special general meeting shall be convened by the Club Secretary within one month of receipt of a written request for such a meeting signed by not fewer than 10 members outlining the purpose for which the meeting is required. The Committee shall also have the power to summon a special general meeting of the Club. The notice convening such meeting shall be posted on the Club’s private Facebook site at least 7 days beforehand and shall be accompanied by the full agenda.  No business outside the agenda can be transacted at such a meeting.

10. Policy for safeguarding children and adults at risk or in need of protection

 

The Club is committed to policies which promote good practice and protect children and vulnerable adults from harm and will adopt the Northern Ireland Photographic Association’s (NIPA’s) Policy in this respect.  A copy of which can be found at the bottom of this page.

11. Dissolution of the Camera Club

 

In the event of the Club being dissolved there shall be no financial or other benefit to any Member of the Club.  The Club’s assets will be sold and the proceeds distributed to a local Charity or a number of local Charities.  The members of the Committee will oversee the sale and the distribution of sale funds.


 

12. Alteration or amendments to the Constitution

 

The Constitution may be amended only at the AGM or a special general meeting. Members wishing to put forward amendments should submit the full text of the amendments to the Club Secretary at least three weeks before the date of either meetings.  The proposed amendment must be  supported by a  proposer and a seconder.

13. Constitution

 

The Club’s Constitution was adopted by the Club’s AGM on Tuesday 08 December 2020 and afterwards, posted on the Club’s social media sites. 

Northern Ireland Photographic Association

Policy for Safeguarding Children and Adults at Risk or in Need of Protection

Introduction

 

1. The Northern Ireland Photographic Association (the Association) is committed to policies which promote good practice and protect children and vulnerable adults from harm. 

  • A child, for these purposes, is defined as anyone aged under 18 years.

  • An adult at risk is; a person aged 18 or over whose exposure to harm through abuse, exploitation or neglect may be increased by their: 

  • Personal characteristics; and / or

  • Life circumstances.

  • An adult in need of protection is; a person aged 18 or over whose exposure to harm through abuse, exploitation or neglect may be increased by their:

  • Personal characteristics; and / or

  • Life circumstances; and

  • Who is unable to protect their own wellbeing, property, assets, rights or other interests; and

  • Where the action or inaction of another person or persons is causing or likely to cause him / her to be harmed.

 

2. The Association is committed to making sure that children and adults at risk or in need of protection are protected and kept safe from harm while they are engaged in all formal or informal activities organised by affiliated clubs.

 

3. Members of clubs which are affiliated to the Association accept and recognise their responsibilities to develop awareness of the issues which may cause children or adults at risk or in need of protection harm.

 

Northern Ireland Photographic Association

Aims of the Safeguarding Children and Adults at Risk Or In Need Of Protection Policy

 

  1. To demonstrate the commitment of the Association, and its affiliated clubs, to provide and maintain an environment that protects children or adults at risk or in need of protection from harm, as well as protecting the Association, and its members from potential allegations.

  2. To ensure that affiliated clubs, and their members, are familiar with the Association’s Safeguarding Policy.

  3. To ensure affiliated clubs, and their members, adopt safeguarding guidelines, through a code of behaviour, detailed in appendix 1 of this document.

  4. To share information about concerns with relevant agencies and involving parents and children appropriately.

  5. To take appropriate action in response to safeguarding issues which may involve affiliated clubs or their members.

 

Definitions of Abuse

 

  1. All members of affiliated clubs should be aware that ‘abuse’ may occur when the behaviour of someone in a position of greater power than a child or adults at risk or in need of protection harm. The common denominator of all forms of abuse is that it makes the person feel bad and worthless. Because people may be abused in a number of ways, the harm caused cannot always be easily categorised.

  • Neglect - the actual or likely persistent or significant neglect of a child or adults at risk or in need of protection, or the failure to protect them from exposure to any kind of danger.

  • Physical - actual or likely deliberated physical injury to a child or adults at risk or in need of protection or wilful or neglected failure to prevent physical injury or suffering. 

  • Sexual - actual or likely sexual exploitation of a child or adults at risk or in need of protection. The involvement of adults at risk or in need of protection to sexual images, acts or language.

  • Emotional - actual or likely significant or persistent emotional ill-treatment or rejection, resulting in severe adults at risk or in need of protection.

 

Northern Ireland Photographic Association

Bullying

 

  1. A child or adults at risk or in need of protection who is bullied may be suffering from any type of abuse. Bullying may take many forms, but the main types are; physical (e.g. hitting, kicking, theft), verbal (e.g. sectarian / racist remarks, name-calling) and indirect, such as spreading rumours.

Northern Ireland Photographic Association

 

APPENDIX 1

Code of Behaviour for Safeguarding Children and Adults at Risk Or In Need Of Protection

 

The Northern Ireland Photographic Association recognises that it is not practical to provide definitive instructions that would apply to all situations at all times whereby members of affiliated clubs come into contact with children or adults at risk or in need of protection and to guarantee their protection or that of club members.  

However, below are the standards of behaviour required of affiliated club members in order to fulfil their role in the application of a Safeguarding Policy. This code should assist in the protection of both children, adults at risk or in need of protection and club members.

Members of affiliated clubs must implement the Safeguarding Policy and procedures at all times.

Members of affiliated clubs must not:

  • Have children / adults at risk or in need of protection in their own vehicle. 

    • Where circumstances require such transportation in their vehicle, another adult / parent must also travel in the vehicle.

    • It is essential that here is adequate insurance for the vehicle to cover any transporting in connection with the activities of the club. 

    • In extreme emergencies (for medical purposes) where it is required to transport a child / adult at risk or in need of protection on their own, it is essential that the parent / carer is notified immediately.

  • Take a child / adult at risk or in need of protection to the toilet unless another adult is present or has been made aware (this should include a parent, if present)

  • Spend time alone with a child / adults at risk or in need of protection his or her own. If members find themselves in this situation, make sure that they may be clearly observed by others.

  • Engage in rough, physical games including horseplay with children / adults at risk or in need of protection.

  • Allow or engage in inappropriate touching of any kind.

    • The main principles of touch are:

      • Touch should always be in response to the person’s need.

      • Touch should always be appropriate to the age and stage of development of the child / adult at risk or in need of protection.

      • Touch should always be with a person’s permission

  • Do things of a personal nature for children / adults at risk or in need of protection that they can do for themselves or that their parent / carer can do for them.

  • Physically restrain a child unless the restraint is to prevent physical injury of the child / other children / themselves / others / visitors / other club members or yourself. 

    • In all circumstances physical restraint must be appropriate and reasonable, otherwise the action can be defined as assault.

  • Make sexually suggestive comments to or within earshot of a child / adult at risk or in need of protection

  • Expose a child / adult at risk or in need of protection to sexually explicit images.

  • Involve a child / adult at risk or in need of protection as models or participants in inappropriately explicit photo shoots.

 

The Northern Ireland Photographic Association may, from time-to-time, amend the above policy, to take account of the wishes of the Annual General Meeting.

June 2017